Description review
Executive Assistant to CEO - AU Business Support
OutsourcedIn · Philippines · back to the listing
HR standards
51/100
needs work
Title ↔ description
91/100
strong
Reads as
Executive Assistant
100% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- 28 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
- No pay range published. Candidates cannot tell whether applying is worth their time. Pay transparency
The listing, marked up
Executive Assistant to CEO - AU Business Support (Remote)
Work From Home | Full-Time | AU Hours | PH-Based
About the Role
We are seeking a highly experienced and proactive Executive Assistant to directly support the CEO of an Australian business.
This is a high-performance, client-facing role that requires strong communication skills, excellent organisation, and the ability to operate independently. You will act as the CEO's right hand—managing priorities, communication, and execution at a high level.
Key Responsibilities
• Manage the CEO's inbox end-to-end, including drafting, responding, and prioritising emails
• Handle inbound and outbound calls with clients, stakeholders, and internal teams
• Manage the CEO's calendar, meetings, appointments, and daily priorities
• Coordinate meetings, agendas, action items, and follow-ups
• Prepare reports, summaries, presentations, and executive-level documents
• Track tasks across multiple priorities and ensure deadlines are met
• Act as a gatekeeper to protect the CEO's time and remove inefficiencies
• Maintain confidentiality across all CEO-related matters
Requirements
• 5– 10 years1 of experience supporting Western executives, ideally from Australia, the US, or the UK
• Near-perfect written and spoken English
• Strong phone presence with excellent communication and professionalism
• Proven ability to work independently and make decisions confidently
• Highly organised with excellent attention to detail
• Fast, responsive, and execution-focused
• Experience working in fast-paced or high-performance environments
Systems & Tools
• Microsoft Office (Outlook, Excel, Word) – Essential
• Google Workspace
• CRM systems such as HubSpot or Salesforce
• VoIP and communication tools such as Zoom or Microsoft Teams
What Success Looks Like
• CEO inbox is fully managed with no backlog or missed opportunities
• Calls and client communication are handled professionally
• Calendar and meetings run efficiently without conflicts
• Follow-ups and tasks are completed without needing reminders
• CEO can focus on higher-level priorities due to strong support
Why Join Us?
• Full-time, stable remote role
• Direct exposure to senior leadership
• High-impact position with strong growth potential
• Work with an Australian business in a fast-paced environment
Originally posted on Himalayas
Work From Home | Full-Time | AU Hours | PH-Based
About the Role
We are seeking a highly experienced and proactive Executive Assistant to directly support the CEO of an Australian business.
This is a high-performance, client-facing role that requires strong communication skills, excellent organisation, and the ability to operate independently. You will act as the CEO's right hand—managing priorities, communication, and execution at a high level.
Key Responsibilities
• Manage the CEO's inbox end-to-end, including drafting, responding, and prioritising emails
• Handle inbound and outbound calls with clients, stakeholders, and internal teams
• Manage the CEO's calendar, meetings, appointments, and daily priorities
• Coordinate meetings, agendas, action items, and follow-ups
• Prepare reports, summaries, presentations, and executive-level documents
• Track tasks across multiple priorities and ensure deadlines are met
• Act as a gatekeeper to protect the CEO's time and remove inefficiencies
• Maintain confidentiality across all CEO-related matters
Requirements
• 5– 10 years1 of experience supporting Western executives, ideally from Australia, the US, or the UK
• Near-perfect written and spoken English
• Strong phone presence with excellent communication and professionalism
• Proven ability to work independently and make decisions confidently
• Highly organised with excellent attention to detail
• Fast, responsive, and execution-focused
• Experience working in fast-paced or high-performance environments
Systems & Tools
• Microsoft Office (Outlook, Excel, Word) – Essential
• Google Workspace
• CRM systems such as HubSpot or Salesforce
• VoIP and communication tools such as Zoom or Microsoft Teams
What Success Looks Like
• CEO inbox is fully managed with no backlog or missed opportunities
• Calls and client communication are handled professionally
• Calendar and meetings run efficiently without conflicts
• Follow-ups and tasks are completed without needing reminders
• CEO can focus on higher-level priorities due to strong support
Why Join Us?
• Full-time, stable remote role
• Direct exposure to senior leadership
• High-impact position with strong growth potential
• Work with an Australian business in a fast-paced environment
Originally posted on Himalayas