Executive Assistant

Our client is a Singapore-based game and lifestyle products company. The role of the executive assistant is to assist 2 or more key executives (i.e. CEO and COO) in all administrative matters, including travel arrangements, meeting, appointments, and other logistical arrangements.

Responsibilities:

• Provide full spectrum of secretarial and administrative support to our senior executives (i.e. CEO)

• Serve as the first point of contact for all internal and external meetings/event arrangements
• Prepare meeting agenda, documentations, proposals and take minutes etc.
• Assist in vendor and contract management, research, and bill reconciliation
• Track documents, maintain spreadsheets, contact lists and files
• Ensure and maintain confidentiality of all appropriate communications and documentation
• Communicate daily with internal and external customers, prospects, partners and vendors with professionalism, courtesy and diplomacy
• Track, prioritize and assign all incoming communications, as necessary, to the appropriate persons for response
• Coordinate domestic and international travel arrangements and visas
• Assist in preparing monthly reports, budgets, comparison tables and strategic plans for management’s review and direction
• Compose, proofread and finalize correspondence, documents and board meeting materials
• Assist in handling shareholders and external stakeholders
• Work closely with other functions to provide support and plan team events as needed

Requirements:

• At least 5 years of full-time, administrative experience directly supporting 2 or more executive members (Director Level or above)
• Excellent written and verbal communication skills; ability to partner closely with the broader team and other cross-functional teams
• Process focused, highly organized, energetic, detail oriented, a problem solver that exhibits sound judgment
• Experienced in coordinating travel logistics on behalf of 1 or more executives
• Proven ability to multitask, organize and manage multiple priorities and deadlines
• Able to handle confidential information appropriately
• Strong interpersonal skills to work effectively with a wide spectrum of stakeholders
• Enjoy a fast-paced working environment, understanding the sense of urgency and have a proactive approach to assignments
• Resilient and agile, quick to adapt to changing priorities
• Excellent computer skills and comprehension of GSuite and MS Office applications

Interested candidates are invited to send in your resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

By submitting an application to us, you will be deemed to have agreed for us to collect, use and disclose your personal data which you have submitted to your prospective employers, for the purpose of job search, and/or other services which you have consent us to perform on your behalf.

EA License: 19C9782 (Cultivar Asia Pte Ltd)

EA Personnel: R1326341

Originally posted on Himalayas