Description review
Executive Assistant for AI Startup
Pomelo · Philippines · back to the listing
HR standards
66/100
needs work
Title ↔ description
88/100
strong
Reads as
Executive Assistant
99% confident
What this role officially is
executive assistant — ESCO, the EU occupation classification
Executive assistants are advanced administrative professionals who work with top-level executives or in international facilities in various industries. They organise meetings, organise and maintain files, arrange travel, train staff members, communicate in other languages, and manage the day-to-day operations of the office.
Also known as: foreign language assistant, foreign language correspondent executive assistant, executive secretary, personal executive assistant, senior administrative secretary, assistant manager
How others title the same work
Large employers
- Executive Assistant / Corporate Administrator Canonical
- Executive Assistant / Corporate Administrator Canonical Ltd.
- Senior Executive Assistant, Global Customer Solutions | United States | PST or MST | Remote Grafana Labs
Startups
- Founder’s Office - Intern Cityfurnish
What the listing never says
- 23 bullet points. Long requirement lists deter qualified candidates, who read them as hard gates. Scope clarity
- No pay range published. Candidates cannot tell whether applying is worth their time. Pay transparency
The listing, marked up
Nothing in the wording of this listing tripped a check. The scores above still judge how complete and coherent it is.
About Us
Pomelo places the best offshore talent with top brands, startups, and agencies across the globe. We enable hard-working and ambitious talent to work remotely from their home countries, while gaining exposure into how the world’s top companies operate.
About the Role
We’re looking for an experienced, reliable, proactive, and extremely hard-working Executive Assistant to support a VC-backed, US-based healthcare tech startup (that has raised over $200M in venture funding and is now valued at over $1B). You will be supporting the company's GTM executives in this role. Your goal will be to take as many tasks off the team's plate as possible, helping them optimize/save time and support the growth of the business. You'll need to have exceptional organization, communication, and problem-solving skills to excel in this role.
Responsibilities
• Act as the right hand to the executives for all administrative and operational tasks, helping the executives save time and resources
• Manage/organize email inboxes and calendars for the executives, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
• Proactively follow-up with timely reminders and to-do lists
• Set the agenda and discussion points/topics for the executives' meetings
• Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
• Lead, manage, and oversee project timelines, budgets, and resources
• Create knowledge bases, SOPs, and other documents based on business needs
• Actively listen to executives' feedback and gather insights to constantly identify opportunities for business improvement
• Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
• Ensure that all deadlines are met and all work is produced in a timely manner
• Perform ad hoc administrative, business operations, and special project tasks as needed
Qualifications
• Bachelor’s degree in a relevant field
• 4-5+ years in an executive assistant/operational/admin role
• Professional fluency in English with excellent written, reading, and speaking skills
• Proficient in Slack and Google Workspace; experience with project management tools is a plus
• Ability to handle confidential information and anticipate needs
• Ability to work in US Pacific Time zone (8:00am-5:00pm PT, or 7:00am-4:00pm PT)
Benefits
• Competitive pay, always in US dollars
• Work remotely from the comfort of your home
• Health & wellness benefit
• Paid holidays and time off
• Performance and referral bonuses
• Global exposure to the world’s best companies
Originally posted on Himalayas
Pomelo places the best offshore talent with top brands, startups, and agencies across the globe. We enable hard-working and ambitious talent to work remotely from their home countries, while gaining exposure into how the world’s top companies operate.
About the Role
We’re looking for an experienced, reliable, proactive, and extremely hard-working Executive Assistant to support a VC-backed, US-based healthcare tech startup (that has raised over $200M in venture funding and is now valued at over $1B). You will be supporting the company's GTM executives in this role. Your goal will be to take as many tasks off the team's plate as possible, helping them optimize/save time and support the growth of the business. You'll need to have exceptional organization, communication, and problem-solving skills to excel in this role.
Responsibilities
• Act as the right hand to the executives for all administrative and operational tasks, helping the executives save time and resources
• Manage/organize email inboxes and calendars for the executives, including prioritizing calls/meetings based on business needs and scheduling travel/itineraries as requested
• Proactively follow-up with timely reminders and to-do lists
• Set the agenda and discussion points/topics for the executives' meetings
• Act as the main point of contact for various projects, including corresponding with third-parties, coordinating and prioritizing meetings, and organizing events from start to finish
• Lead, manage, and oversee project timelines, budgets, and resources
• Create knowledge bases, SOPs, and other documents based on business needs
• Actively listen to executives' feedback and gather insights to constantly identify opportunities for business improvement
• Handle basic financial tasks such as expense tracking, invoicing, budgeting, and reimbursement
• Ensure that all deadlines are met and all work is produced in a timely manner
• Perform ad hoc administrative, business operations, and special project tasks as needed
Qualifications
• Bachelor’s degree in a relevant field
• 4-5+ years in an executive assistant/operational/admin role
• Professional fluency in English with excellent written, reading, and speaking skills
• Proficient in Slack and Google Workspace; experience with project management tools is a plus
• Ability to handle confidential information and anticipate needs
• Ability to work in US Pacific Time zone (8:00am-5:00pm PT, or 7:00am-4:00pm PT)
Benefits
• Competitive pay, always in US dollars
• Work remotely from the comfort of your home
• Health & wellness benefit
• Paid holidays and time off
• Performance and referral bonuses
• Global exposure to the world’s best companies
Originally posted on Himalayas